Best Project Management Applications for Remote Teams


The increase in the number of remote teams working on one project has led to the development of many excellent online project management systems that significantly simplify the process of interaction between the management and the remote employees. Project management applications not only demolish the barrier appeared as a result of big distances between employees but also give every member of the team a possibility to share their files, ideas and observations.

Now, I’d like to recommend you the best (in my opinion) project management applications that offer many useful functions on task creating, real time updating, file exchanging and even online wiki.


Assembla has a built-in ticketing system where the team members can get tasks be means of individual tickets. Some people who have already tried this system say that at first it was a bit complicated but in the course of time everything became convenient. The program reminds a forum but there is one main figure here – the project manager.  
Moreover, the system has a built-in wiki, which helps new users to understand working principles and train how to use it, thus, users can follow the given instructions. 


Thanks to a simple interface, ActiveCollab helps co-developers by offering numerous effective and easy-to-use functions which save time. The project manager can divide a project into stages, add participants, delegate tasks and stay informed on the course of development via e-mail. Also there’s a possibility to answer letters or leave comments, and, which is really important, you don’t have to be authorized in the system to do it – everything is done via e-mail. 
Using ActiveCollab, project managers can update task lists in real time and generate actual reports for their clients (clients can get immediate access to the system as well). All the functions are gathered in one place: file sharing, invoice generating and sending, project management and notification system.


The main aim of Basecamp is to prove that fewer time expenses can give more effective results. Basecamp was developed by the team of 37signals and allows increasing the level of interaction between users, which, consequently, leads to increasing productivity. Instead of sending an e-mail to several people, users can leave a message in the Basecamp system and the others will be able to read it. 
What concerns file sending, Basecamp supports all known file types, from text documents to image files. The files in the system are not written over the old ones – old files can be placed into the archive so that users can see the difference between the old and the new ones. Users can preview images before downloading them.


If you are a fan of wiki-systems, you are likely to get accustomed to Confluence very quickly. Although it’s not a usual wiki system, it still includes similar functions such as creating content for all users, advanced searching system, discussion and many more. File exchanging is carried out by means of the drag’n’drop interface. Unlike other project management applications, Confluence is focused more on exchanging documentation and information. In big projects the correct documentation is the key aspect of organizing the development process.    
The system provides many plug-ins that users can install if necessary. Some users say that the best feature of Confluence is a possibility of integration with Microsoft Office.  


Thanks to the innovative flexible Elastic Data™ technology, users can create and automate business processes that suit them best for individual projects. Users can launch the project quickly without too much formalization of processes and later introduce changes on-the-fly. 
Although many other project management systems support the email integration for notifications, Comindware provides deep integration with MS Outlook. Thus, you can work with tasks as with usual Outlook tasks without switching between systems.  
Comindware provides built-in customized workflow process templates, lists, forms, and reporting dashboards which allow generating real time reports for the project management and clients. The graphical Workflow Builder and Forms Builder let you visually and interactively create business processes and forms using the drag’n’drop interface and no additional program is needed.


Kapost represents an excellent solution on managing publications for bloggers and content writers in teams. The application is a kind of a virtual room where users can offer their ideas which have to be approved by the editor. There are three types of users: editors, authors and subscribers. Editors can approve or reject the authors’ ideas.   
Kapost is also equipped with the built-in function of payment for messages. It seems to be a useful and effective option, especially if you have to work with the team where members don’t know each other but all of them are aimed at earnings.   
Kapost allows users to concentrate on ideas, which increases the quality of content. It’s like a real room where the members of the team participate in brainstorming by offering ideas. 
This is not a complete list of project management applications. What can you add to this list and why?

Guest Post : Steward Copper
Hi, my name’s Steward Copper and I am the owner of Project Management Insights. While working as a project coordinator and BA, 
I have tried almost all possible PM tools, BA instruments, collaboration programs, including tracker and task management software solutions. 
I also write for different blogs sharing my knowledge and observations. 


  1. Also have a look at Psoda ( - probably the most complete solutions that I've come across.